Quoting and invoicing software
built for busy repair shops
Send a professional estimate, convert it to an invoice and get paid by card without switching apps. FixVault connects your quotes, repair tickets, parts and payments so nothing slips through the cracks and every job is billed accurately.
Why repair shops choose FixVault for quoting and invoicing
Most repair shops still stitch together spreadsheets, a card reader and a separate accounting tool. Numbers get re-keyed, quotes go stale and invoices get forgotten. FixVault replaces that mess with a single workflow where a customer approval flows straight into a repair ticket, a parts allocation and a paid invoice.
Every estimate you send is clear, itemised and branded to your shop. Customers approve it from their phone, and the moment they say yes, the job is queued and the parts are reserved. When the repair is done, the invoice is already built. You just take the payment.
Because quoting, inventory and payments live together, your margins stay honest. FixVault pulls real part costs and serial numbers into each line, so you always know what a job actually made you. No more guessing whether that screen replacement was profitable.
It works on any device, in any language your team speaks, and scales from a single counter to multiple branches. Whether you fix phones, laptops or circuit boards, the quote-to-cash flow is the same clean loop every time.
Everything you need to quote, bill and get paid
Fast, professional estimates
Build itemised quotes in seconds using saved services and live parts pricing. Send them by SMS, WhatsApp or email and let customers approve with one tap, then convert straight to an invoice.
One-click invoicing
Turn any approved quote or completed repair ticket into a clean invoice automatically. Line items, taxes and totals are pulled in for you, so billing takes seconds instead of minutes.
Card payments and POS
Take card payments at the counter with an integrated point of sale. Mixed payments, deposits and part-payments are all tracked against the right invoice and job.
Parts inventory with serial tracking
Every quote and invoice draws on your real stock, including serial numbers and supplier costs. Reserve parts on approval and keep an accurate, real-time view of margins.
Customer CRM and loyalty
Keep full repair and billing history for every customer, reward repeat business with loyalty, and reach them by SMS or WhatsApp straight from their record.
Client portal and public tracking
Customers view quotes, approve work, pay invoices and follow their repair status through a branded portal and a public tracking link, cutting down status-chasing calls.
Simple pricing for growing repair shops
FixVault starts at 49 EUR per month and bundles quoting, invoicing, point of sale, parts inventory, CRM and real-time reporting into one platform. There are no separate add-ons for the essentials and no long contracts. Start with a free 14-day trial, invite your team and see how much time you save on billing before you pay a thing.
Start your free 14-day trialFrequently asked questions
Can I turn a quote into an invoice automatically?+
Yes. Once a customer approves an estimate or you close a repair ticket, FixVault builds the invoice for you with the same line items, parts and totals. You simply review it and take payment, so nothing gets re-typed or missed.
Does FixVault handle card payments?+
It does. FixVault includes a point of sale with card payment support, so you can bill and collect at the counter. Deposits, split payments and part-payments are all tracked against the correct invoice and job.
Will it work for phone, computer and electronics repairs?+
Absolutely. FixVault is built for all kinds of repair shops, from phones and laptops to board-level electronics. Repair tickets, quotes, parts and invoices adapt to whatever you fix.
Can customers approve quotes and pay online?+
Yes. Customers receive quotes by SMS, WhatsApp or email and can approve them in one tap. Through the branded client portal they can view invoices, pay and track their repair without calling the shop.
How much does FixVault cost?+
Plans start at 49 EUR per month and include quoting, invoicing, POS, inventory and CRM. You can try the whole platform free for 14 days with no commitment, then pick the plan that fits your shop.